Travelling as a contractor can seem complicated, as to what you can claim and how you can make your business trip more enjoyable and stress free. So we have put together a list of our top 10 hacks for the travelling contractor. In this modern day, there can’t be hacks without technology, so this list will include some handy apps to help you on the go.
TripIt organises your itinerary for the duration of your trip. Simply by forwarding your confirmation emails from your flight, hotel and car rental to Trip It and they do the rest for you. It allows you to access your itinerary from any device and can even be accessed offline.
Take an empty water bottle on the flight with you
Most airports don’t allow filled bottles while boarding, and thus will be confiscated; however once you are seated on the flight, an attendant will happily fill up your empty water bottle for you. Plus you are saving yourself from extortionate airport prices too.
Photocopy your important documents (passport, visa)
Having a copy of your identity documents and emailing them to yourself can be a lifesaver, if anything is lost or stolen then you have a backup copy. This can also help when applying for visas when travelling – a little tip, always have a pen handy as you could be finding yourself filling out forms and landing cards while travelling.
Hopper helps you know when to buy your airfare to get it for the best price.. It also shows when the cheapest time to fly is, which could save you a lot of money.
Portable chargers and extension leads
Another essential when travelling. The worst thing is when you are in the middle of an important email and your battery dies, then you realise you’ve left your charger in your luggage. Having a portable charger allows you to finish that email without fear of a dead tablet or phone. Also having an extension lead will enable you to charge multiple devices at once.
Get paid in transferable currency
When contracting abroad it is advisable that you are paid in convertible currency, such as US Dollars, Sterling and the Euro
What expenses can I claim back?
When travelling you can claim back most of the expenses that you incur, from mileage to subsistence. Nixon Williams has created an extensive page of information regarding travel expenses. The costs you can claim will depend on where you are travelling and what form of transport you are using.
It is always a good idea to have cash on your person just in case anything is lost. The real tip is to not only have cash on your person but to have it hiding in a variety of places, i.e. your luggage, shoes, false pockets etc. If you ever lose anything at least you will have some cash somewhere else to tide you over.
Prey is a piece of software for any PC or Mac that runs in the background unnoticed. It is essentially security protection for your computer should your laptop be stolen.
Once downloaded and all the settings are configured, Prey can track your laptop’s current location, send alerts, messages and screenshot what is being viewed at any given time. Having this software installed can provide you with peace of mind because you know that if anything was stolen you have the tools in place to find it, and evidence to provide to the police.
Find out more
If you’re planning on travelling for a client contract this year, contacting an accountant can help with any uncertainties you may have. If you’d like to speak to an advisor you can contact us on 01253 362000 or email us at firstname.lastname@example.org.